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Executive Assistant in Irvine, CA at Kia Motors America

Date Posted: 10/30/2018

Job Snapshot

Job Description

Executive Assistant

SUMMARY:
Manages and provides detailed administrative support to the Executive in support of Executive Office operations. Serve as a liaison between Executive Office and internal executive staff. Perform all duties with the utmost discretion and confidentiality.  Authorized to make most day to day decisions required by the position independently and without further approvals.

MAJOR RESPONSIBILITY:
  • Manages and performs detailed administrative duties regarding all aspects of the work required in support of the position, including maintaining and coordinating travel schedules, meetings and daily schedules, work with Kia Motors Corporation (KMC), Kia’s headquarters based in Korea, assigned executive coordinators as required, act as liaison between the President and CEO and executive staff on various administrative matters, maintain confidential filing system, develop tracking reports to monitor assigned projects, process all expense reports, serve as a liaison between KMC and Kia Motors America (KMA) on various administrative matters.  Authorized to make most day to day decisions required by the position independently and without further approvals.
  • Perform various ad hoc duties as assigned by Manager, Business Administration team which may include, but not limited to, leading and coordinating various visits from key executives from Hyundai Motor Group (HMG), including developing plans and logistical arrangements using professional judgment and discretion, preparing communications to external customers/entities with minimal to no direction, coordinating executive dinners, including all logistical arrangements and assisting other internal KMA team.
  • Review responses, correspondence, speeches and remarks prepared for the Executive for accuracy and appropriateness with Corporate Communication staff, and provide editorial direction, input, and changes on behalf of the; monitor news daily and brief.
  • Track executive budget and work with Finance on budgetary issues, using professional judgment and discretion in resolving issues.
JOB REQUIREMENTS:
Education:
  • Bachelor’s degree or equivalent work experience required. Overall Related Experience:
  • 3+ years’ experience supporting a C-Suite Executive highly preferred
Directly Related Experience:
  • Bilingual in Korean required.
  • Administrative duties with a focus on attention to detail and organization skills.              
SKILLS:
  • Extremely strong organizational, analytical and interpersonal skills and the ability to interact with a wide range of executive audiences and clients.
  • Excellent communication skills required (written and oral). 
  • Knowledge of project planning preferred. 
  • Proficient in MS Office, including Word, Excel, PowerPoint and Outlook.
  • Practical administrative skills.
  • Ability to multi-task, juggle competing demands, prioritize and work with other team members at all levels within the company, especially executive levels.
  • Ability to maintain the utmost confidentiality on all matters with the Executive Office.
Kia Motors America offers an environment where we place a strong focus on our customer, embrace challenges and work collaboratively.  If you’re looking for this type of a dynamic company, then Kia Motors America should be in your consideration for employment opportunities. Based in one of the nation's most desirable communities in Southern California. Our outstanding benefits package includes 100% paid health insurance, 401(k) plan, plus much more. EOE M/F/D/V. For more information about Kia, please visit our website at www.kia.com/ or kiajobs.com.